Create your firm account
Sign up in under a minute. Enter your name, firm name, and email. No credit card. The free tier supports two clients and 30 receipts a month — enough to try the whole workflow end to end.
- 30-second registration
- No credit card required
- Free tier never expires
Add your first client
From your dashboard, click Add client and enter their business name. luca auto-generates everything they need to send you receipts: a capture link, a 6-character code, and a unique email ingest address.
- Auto-generated capture link
- Unique 6-character code
- Unique
client.firm@luca.mobiingest address
Share the capture link
Send your client the capture link by SMS, WhatsApp, email — whatever they prefer. There's no app to install and no account to create. They open the link, see a clean photo interface, and they're ready.
- One unique link per client
- Works on any phone with a browser
- Optional QR code for printed signs
Client snaps a receipt
Your client opens the link on their phone, points the camera at the receipt, and taps the shutter. The capture page works offline — photos queue up locally on a tractor, in a workshop, on a building site, and sync automatically when there's signal.
- No app, no account, no training
- Works offline
- Auto-syncs when reconnected
Or forwards an email invoice
For digital invoices, the client doesn't need to print and snap. They forward the email — PDF attached, or just the body — straight to their unique client.firm@luca.mobi address. luca extracts every attachment automatically.
- PDF, image, DOCX, XLSX — all supported
- Email body itself parsed if no attachments
- Same AI extraction as photo capture
Dear customer,
Your invoice for March is attached.
AI extracts every field
Within seconds, luca's AI reads the receipt — photo or PDF — and pulls out every field: date, vendor, total, net, VAT, VAT rate, supplier VAT number, payment method, category, and individual line items where present.
- Date, vendor, totals, VAT, supplier VAT number
- Categories applied automatically
- Line items extracted where present
You review and approve
Open the receipt in your dashboard. The image is on one side, the extracted data on the other. Click any field to edit. Change a vendor's category once and luca remembers it for next time.
- Image and data side by side
- Inline editing with auto-save
- Category learning per vendor
Generate the VAT return
One screen shows the whole period. Receipts grouped by VAT period (quarterly UK, bi-monthly Ireland), split by rate, with missing supplier VAT numbers flagged and at-risk amounts highlighted. Submit the totals to HMRC or Revenue with confidence.
- UK quarterly / Ireland bi-monthly periods
- Rate breakdown (23%, 13.5%, 9%, 0% etc.)
- Missing supplier VAT flagged automatically
Export to your accounting software
One click. Choose your format — Sage 50, Xero, QuickBooks, Surf Accounts, Big Red Book, or generic CSV — and download a file ready to import. Field mappings and tax codes are handled. No reformatting, no manual fixes.
- Sage 50 · Xero · QuickBooks · Surf · Big Red Book
- Generic CSV for anything else
- Correct tax codes per jurisdiction
Ready to try it yourself?
Set up your firm in 30 seconds. Add your first client in another 30. They can start sending you receipts immediately.