Getting started
Set up your firm, add your first client, and start collecting receipts in under five minutes.
1. Create your firm account
Visit the registration page. Enter your name, firm name, email, and a password. That's it — no credit card required for the free tier.
clientname.yourfirm@luca.mobi) and should be memorable for your clients.2. Add your first client
From your dashboard, click Add client. Enter their business name. luca generates a 6-character capture code, a unique link, and a unique email ingest address for them automatically.
You can edit the client's short name to something more memorable for them — for example greenacre.smithco@luca.mobi rather than the auto-generated default.
3. Share the capture link with your client
Open the client's page and you'll see two ways for them to send you receipts:
- Photo capture link — Send them the link by SMS, WhatsApp, or email. They open it on their phone, take photos, done. No app, no account.
- Email forwarding address — Tell them they can forward any supplier invoice, PDF receipt, or utility bill to their unique
luca.mobiaddress.
4. Your client captures receipts
The first time the client opens the capture link, they'll see a clean photo interface. They can capture receipts immediately — even offline. Photos sync automatically when they're back online. There's no learning curve.
5. Review your first receipt
Within seconds of capture, the receipt appears in your dashboard. luca's AI has already extracted the date, vendor, amount, VAT rate, supplier VAT number, and category. Open the receipt to see the photo and extracted data side by side.
Correct anything that's wrong — luca learns from your corrections and applies them to future receipts from the same vendor.
6. Generate a VAT return or export
When you're ready, head to the client's VAT returns page to see receipts grouped by period, with rate breakdowns and any flagged issues. Or use Export to download an import file for Sage, Xero, QuickBooks, Surf Accounts, or Big Red Book.